Chebucto Community Net:
Keeping Majordomo ml-priv lists in synch with Edit Groups

Problem:

Over time, this means that the two lists get gradually further and further out of synch. This is potentially an administrative, user and security problem. As editors (or more generally the CCN) we need to know that when we send a message to an ml-priv list (or a user sends one via the 'C' - comment - function) that it is actually reaching those people who are in charge of administering the site and that, if it is of a sensitive nature, it is not reaching others.

Solution:

1. In the longer term, CCN-TECH is considering this issue and I hope that we can soon have a technical solution which will keep the membership of these two lists in synch.

2. In the immediate future we need to do this manually. There are two instances:

1. Change of an IPE1 and thus ml-priv Listowner.

   If an IPE1 (the Editor in Charge) changes, then we need to send a message to ml-admin@chebucto.ns.ca advising them of the change in the edit group and asking them to make a corresponding change in the listowner of ml-priv list.

2. Change of an IP Editor

   If this happens the CCN Editor responsible should take two actions:

   1. Send a subscribe/unsubscribe message to majordomo@chebucto.ns.ca saying (for instance):

      subscribe ip-foobar az123

      (where ip-foobar is the ml-priv name and az123 is the new IP Editor).

   2. Send a message to the IPE1 telling them that they will receive an Approve message from majordomo and that they should respond positively to it.

      They need a password to do so. Most will have no idea what this password is because they have never used/changed it.

      Thus, you must help them accomplish this. There are two instances:

      1. If they have not changed it, there is a default form of the ml-priv password. To learn what this is contact the CCN Editors

         N.B. Note that the ml-priv name and edit group name are usually the same alphanumeric string, however, they need not be so bear this in mind.

      2. If they have changed it from the default then they must remember what it is or else intervention from ml-admin@chebucto.ns.ca is required.

3. One addition point in relation to majordomo mailing lists: if for some reason the IP website either closes down on the CCN or moves to another server, then we need to notify Mailing List Administration that this is so and that the list should be closed.

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